Editing Transition to adulthood workflow

==Background==
This article describes implementation of the 'Transition to adulthood' (TTA) service within [[Kotahi]].

==Referral/intake==
Prior to Kotahi implementation, the intake process was already managed independently within the TTA team. This process will be shifted over to Kotahi, so that case review, allocation and setup is all handled by the TTA team. This means that there will be no referral or case/client information in [[Aiga]] from 2025 onwards.

Referral source for this service is [https://www.orangatamariki.govt.nz/children-in-our-care/transition-support-service/ Oranga Tamariki]. Referrals are sent via email directly from OT Social Workers to our team.

The draft workflow for new TTA cases is shown below, and also includes process derived from desk file (version dated July 2022). Note that the start point of this process is the incoming OT email referral.
{{#display_diagram:Mermaid:TTA Overview}}

===Considerations===
TTA funder reporting is very specific and requires some additional data capture/entry to improve efficiency:

====CYRAS No.====
[[File:Screenshot 20250120 134835.png|thumb|CYRAS number field visible on 'Personal' page of test client.]]
This is the Client ID from Oranga Tamariki.<ref>CYRAS is the name of their internal case management system; this ID is simply a unique identifier generated in that system.</ref> Similar to [[Whanau ora workflow|Whanau ora]], we therefore need to record this against the client record.
The CYRAS ID is numeric and can be entered as a 'custom field' for a client. This is visible under 'Personal' in the client record.

====Client details====
The below items are part of the compliance reporting for this contract.

In Kotahi, they can be used in the 'Assessment & Goal plan' activity only. Maintaining currency of these values for each client is obviously important to ensure accurate reporting to funder, and this activity is configured to be completed monthly. The specific items required are:

* Is a parent
* Is in custody
* Engaged in training/education
* In stable accommodation
* Opted out.

Naturally these are only a part of the regular 'goal plan review' process - the substantive content being the client goals themselves.

==Requisition pathway==
Draft diagram specific for requisition detail shown below.

{{#display_diagram:BPMN:TTA Requisition}}

==Workshop/group requisition==
Draft workflow for workshop or group activities. A 'Group activity' should be set up in Kotahi, with all the invitees specified.

Finance will then work out the spread cost to be allocated to families.

This should still be added as a 'requisition', even though it is obviously a bit different. In this case, the requisition should be completed as usual and relevant details and amount entered.

Supporting documents won't be required,<ref>Check this.</ref> and the request only needs a '''Team Lead''' approval for reference. It obviously does not need to be notified to Finance either.

{{#display_diagram:Mermaid:TTA Group Requisition}}

==References==

[[Category:Kotahi]]